Privacy Policy

Privacy Policy

This Privacy Policy explains how Monolith Gaming (“Monolith,” “we,” “us,” or “our”) collects, uses, discloses, and protects personal information when you visit monolithgaming.org, submit forms, contact us, participate in events or community activities, or interact with embedded media and third-party services on our website.

This Policy is intended to support transparency and compliance for users in the United States, the European Economic Area (“EEA”), the United Kingdom (“UK”), and other jurisdictions where applicable. It is written to address common website privacy requirements, including disclosures related to analytics, cookies, forms, embedded content, and consumer/data subject rights.

1. Who We Are

Monolith Gaming is a gaming community and media platform. For purposes of applicable privacy law, Monolith Gaming is the controller of personal information collected through this website, except where a third party independently controls the information it collects through its own services.

If you have a privacy question or wish to exercise your privacy rights, please contact us through the contact details provided on our Contact page.

2. Information We Collect

We may collect the following categories of personal information, depending on how you use the site:

• Identifiers and contact details, such as your name, email address, social handle, or other information you submit through contact forms or applications.
• Communications and submissions, including the contents of messages, inquiries, applications, support requests, and other materials you send to us.
• Usage and device information, such as browser type, device type, pages viewed, session interactions, referring pages, approximate geolocation inferred from IP address, and timestamps.
• Cookie and similar technology data, including identifiers stored in cookies or similar technologies used for analytics, site functionality, security, and user preferences.
• Embedded media interaction data, including data collected by third-party video, livestream, or social media embeds when you interact with them.
• Event and community information, where you voluntarily provide details to register for an event, apply to join, or contact us about partnerships, content, or community opportunities.

3. Sources of Personal Information

We collect personal information:

• directly from you when you submit a form, message, application, or other request;
• automatically from your device and browser when you use the website;
• from service providers that help us operate and secure the site; and
• from third-party platforms when you interact with embedded or linked content hosted by those platforms.

4. How We Use Personal Information

We may use personal information for the following purposes:

• to operate, maintain, secure, and improve the website;
• to respond to messages, applications, inquiries, and support requests;
• to manage community, media, event, partnership, or recruitment-related communications;
• to analyze how the site is used and improve performance, structure, and user experience;
• to detect, prevent, and address fraud, abuse, security incidents, and technical issues;
• to comply with legal obligations, enforce our terms, and protect our rights or the rights of others; and
• to maintain records reasonably related to our legitimate business and community operations.

5. Cookies and Similar Technologies

Our website may use cookies, pixels, local storage, and similar technologies for site functionality, analytics, preferences, security, and embedded content. Some cookies are necessary for the website to function properly. Others are optional and may be used only with consent where required by law.

Cookie categories we may use

• Strictly necessary cookies for core website operation, security, page delivery, and form handling.
• Preferences cookies to remember settings and improve usability.
• Analytics cookies to understand traffic, engagement, and site performance.
• Embedded content cookies set by video, livestream, social, or other third-party media providers when you interact with embedded content.

Where required by applicable law, including in parts of Europe and the UK, we will request consent before placing non-essential cookies on your device. You can also manage cookies through your browser settings and, where available, through our consent tools.

6. Analytics and Search-Related Tools

We use analytics and webmaster tools to understand how the site is performing and how visitors interact with it.

• Google Analytics. We may use Google Analytics to collect information about site traffic, page usage, approximate location, device/browser characteristics, and engagement behavior. Google Analytics uses cookies and similar identifiers to measure interactions and provide reports.
• Google Search Console and related webmaster tools. We may use Search Console and related search performance tools to understand how our pages appear in search, diagnose indexing issues, review security or performance findings, and improve technical visibility of the site.

Where required by law, analytics cookies will be deployed only after the appropriate consent has been obtained. You can also opt out through browser settings and other controls offered by Google and similar providers.

7. Embedded Videos, Livestreams, and Social Content

This website may feature embedded content from platforms such as YouTube, Twitch, Discord, social media networks, or similar services. When you view or interact with that embedded content, the third-party provider may collect information directly from your browser or device, including through cookies or similar technologies. Your interactions with those services are governed by the privacy policies of the relevant third-party providers.

8. Legal Bases for Processing (EEA/UK)

If you are located in the EEA or UK, we process personal data only where we have a valid legal basis, including:

• Consent, such as for non-essential cookies or where you voluntarily submit certain requests.
• Legitimate interests, such as operating, securing, improving, and administering the site and responding to inquiries.
• Performance of a contract, where processing is necessary to take steps at your request or provide a requested service.
• Legal obligations, where processing is necessary to comply with applicable laws, regulations, or lawful requests.

9. Disclosure of Personal Information

We may disclose personal information to the following categories of recipients when reasonably necessary:

• hosting, website, analytics, security, and technical service providers;
• form, communication, email, or customer support providers;
• embedded media and social platform providers when you interact with their content;
• professional advisers, auditors, insurers, or legal representatives;
• regulators, courts, law enforcement, or other parties where required by law; and
• parties involved in a business transition, restructuring, or transfer of assets, where permitted by law.

We do not state that we “sell” personal information for money. However, some data flows involving cookies, analytics, or embedded content may be treated as “sharing” or similar disclosures under certain privacy laws. Where required, we provide appropriate rights and controls.

10. International Transfers

Your information may be processed in countries other than your country of residence. Where required by applicable law, we take reasonable steps to ensure that international transfers are protected by appropriate safeguards, such as contractual protections or other recognized transfer mechanisms.

11. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Policy, including to provide services, respond to inquiries, maintain records, comply with legal obligations, resolve disputes, and enforce agreements. Retention periods may vary depending on the nature of the data, the sensitivity of the information, and our legal or operational needs.

12. Your Privacy Rights

EEA / UK rights

Depending on your location and the circumstances, you may have the right to request access, correction, deletion, restriction, portability, or objection to certain processing of your personal data, as well as the right to withdraw consent where processing relies on consent. You may also have the right to lodge a complaint with your local supervisory authority.

California and certain U.S. state privacy rights

Residents of California and some other U.S. states may have rights to know, access, correct, delete, or obtain a copy of certain personal information, as well as rights to opt out of certain sharing, targeted advertising, or profiling activities where applicable. They may also have the right not to receive discriminatory treatment for exercising privacy rights.

For privacy requests, please contact us using the methods listed on our Contact page. We may take reasonable steps to verify your request before responding.

13. Categories of Personal Information Collected and Disclosed (California Notice)

During the prior 12 months, we may have collected or disclosed for business purposes the following categories of personal information, depending on how the site is used:

• identifiers and contact information;
• internet or other electronic network activity information;
• geolocation data derived from IP address or device signals;
• communications and submitted content; and
• other information you voluntarily provide to us in relation to inquiries, events, partnerships, content, or community participation.

We collect these categories from you directly, from your device/browser, from service providers, and from embedded or integrated third-party services. We use and disclose them for the business and commercial purposes described in this Policy.

14. Children’s Privacy

This website is not directed to children under 13, and we do not knowingly collect personal information online from children under 13 without legally sufficient authorization. If you believe a child has provided personal information through the site in violation of applicable law, please contact us so we can review and address the matter.

15. Security

We use reasonable administrative, technical, and organizational measures intended to protect personal information against unauthorized access, loss, misuse, or alteration. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

16. Third-Party Websites and Services

Our site may link to third-party websites, stores, donation pages, social platforms, media platforms, or partner services that we do not control. This Privacy Policy does not apply to those third parties, and we encourage you to review their privacy policies before providing information or interacting with their services.

17. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or site functionality. When we do, we will update the “Last updated” date at the top of this page. Material changes may also be highlighted through additional notice where appropriate.

18. How to Contact Us

If you have questions about this Privacy Policy, our data practices, or your privacy rights, please contact Monolith Gaming through the contact information and request options provided on our Contact page.